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New York Office Administrator in New York, NY at Winston Retail

Date Posted: 6/6/2018

Job Snapshot

  • Employee Type:
  • Location:
    New York, NY
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Job Summary:

As the New York Office Administrator you will work closely with the NY office teams to ensure administrative and operational process is adhered to daily including receptionist responsibilities. Ideal candidate has strong communication skills and is exceptionally organized with an upbeat demeanor. In this role you will provide superior level of support to office personnel of all levels


Job Requirements

Responsibilities will include:

  • Reception area management
  • Operate telephone system to receive all incoming calls and delivery of messages
  • Scheduling and maintenance of all conference rooms
  • Order all office, kitchen and bathroom supplies and manage supply closet inventory & organization
  • Assist office personnel with mailings to field, clients and other
  • Complete shipping requests
  • Manage preparations for client meetings and company events
  • Meet & greet all guests
  • Manage the roof to deck to ensure furniture and covers are properly set each week
  • Assist Training, Account Training Management or Account Management departments as requested
  • Print presentation meeting materials for Account Management team as needed
  • Maintenance of NY office common areas (kitchen, copy room, and bathroom)
  • Collects and distributes mail and schedules all package pick-ups for the office
  • Cross train and assist Travel Coordinator when needed


Knowledge, Skill and Ability Requirements:

  • Strong interpersonal and communication skills
  • Professional and influential demeanor with senior management and all external resources, employees and contractors
  • Strong independent work ethic and business acumen
  • Ability to adapt to change regularly
  • Must be exceptionally organized and a master at time management
  • Ability to multi-task and remain composed under pressure
  • Intermediate Microsoft Office computer skills (Word, Excel, Power Point)
  • Organized and Detail oriented


Problem Solving and Decision Making:

  • Must be solution-oriented, with the ability to turn challenges into opportunities
  • Must be willing to do whatever it takes to get the job done
  • Operate as the support system for all Winston corporate employees